Other Secretarial Services
How JRG Advisory Services Prevents These Risks
Our Integrated Compliance Approach
01.
Customized Compliance Plan
- We analyze your company/LLP structure, size, and industry
- Create a personalized compliance calendar with all your deadlines
- Assign dedicated compliance manager for your account
- Document all compliance obligations in simple, actionable format
02.
Automated Reminder System
- 30-day advance notices before each filing deadline
- Weekly check-ins during peak compliance months (August-October)
- Escalation alerts for upcoming critical deadlines
- No more surprises, no more missed filings
03.
Document Preparation & Filing
- We prepare all required forms and documents in advance
- Your team only needs to provide specific information we request
- We handle digital filing through official portals
- Tracking of ROC/IT/GST acknowledgments
04.
Statutory Registers Management
- Help you set up physical/digital register systems
- Regular compliance audits of registers
- Training for your team on register maintenance
- Inspection-ready documentation always available
05.
Professional Coordination
- Liaise with your statutory auditors for audit-related filings
- Coordinate with CA/CMA for tax audit and tax returns
- Manage director communication for KYC and other filings
- Single point of contact for all compliance matters
06.
Compliance Training
- Regular training for directors and partners on their compliance duties
- Updates on new compliance requirements or changes
- Understanding of penalties and consequences
- Q&A support for compliance questions
07.
Year-Round Support
- Not just filing support—strategic compliance advisory
- Help with cost optimization (GST, TDS, ITR planning)
- Proactive guidance on compliance-adjacent matters (corporate governance, related party transactions)
- Assistance during regulatory audits or notices
Frequently Asked Questions from Our Clients
Why shouldn't I just hire an in-house compliance officer?
In-house officers are good for large corporations (500+ employees). For most companies and LLPs, outsourcing to specialists like JRG is more cost-effective. You get access to a full team of experts (CAs, CSs, lawyers) for a fraction of an in-house hire’s cost. Plus, we stay updated on law changes as our core business.
What if I already have a CA/auditor? Do I still need JRG?
Absolutely. CAs typically focus on audit and tax. We focus on compliance and governance. Often, we work alongside your existing auditor. The three of us together ensure nothing falls through the cracks.
How much does compliance cost?
It varies by company size and complexity. A ₹1-5 crore company typically pays ₹25,000-50,000 annually. An LLP might pay ₹15,000-30,000. Compared to penalties you’ll face for non-compliance, this is great insurance. Schedule a free consultation for your specific quote.
What happens if we miss a compliance deadline?
Call us immediately. Depending on the deadline, we can:
- File the document late (with penalty if applicable)
- File a condonation application (asking authorities to excuse late filing)
- Request extension from authorities
- Manage any regulatory notices
Can you help if we're already facing penalties or notices?
Yes. We help companies respond to ROC notices, apply for penalty waivers, and demonstrate good faith compliance efforts.
How do I know if my company/LLP is currently compliant?
That’s exactly what our Compliance Audit service identifies. We review your records and tell you exactly where you stand. Schedule a consultation and we can do a quick informal assessment during the call.
Statutory Registers: Your Company's Permanent Record
What Registers Must Be Maintained:
Companies must maintain official registers containing critical company information.
Mandatory Registers:
Register | Content | Retention Period |
Register of Members | Shareholding details and transfers | 8+ years |
Register of Directors | Director personal information | 8+ years |
Directors’ Attendance Register | Board meeting attendance | 8+ years |
Share Transfer Register | Share transfers and allotments | 8+ years |
Minutes Books | Board and AGM proceedings | Permanent |
Contracts Register | Related party transactions | 8+ years |
Charges Register | Security and pledge details | 8+ years |
Access Requirements:
- Registers must be kept at registered office
- Open for inspection by shareholders, creditors
- Inspection permitted during business hours
- No fees charged for inspection
- Copies can be provided at reasonable cost
Penalty for Non-Maintenance: ₹25,000 to ₹5 lakh depending on severity
JRG Advisory Services Advantage:
We help companies:
- Design registers compliant with statutory requirements
- Maintain registers in physical or digital format
- Ensure regular updates post-Board meetings and shareholder actions
- Prepare registers for ROC inspections
- Digitize and backup register records securely
Provide inspection-ready documentation
Registered Office Maintenance
Requirement: Maintain a functional registered office at your declared address where company/LLP operations can be verified.
What ROC Checks:
- Physical office existence
- Signboard with company/LLP name
- Staff availability during business hours
- Company/LLP records availability for inspection
- Correspondence delivery capability
Change Notification: File Form INC-22 within 30 days if address changes
JRG Advisory Services Support: We provide registered office compliance advisory and can assist with office establishment if needed.
Digital Signature Certificates (DSC): Your Compliance Essential
Why Every Director & Designated Partner Needs DSC:
Digital Signature Certificate (Class III DSC) is mandatory for:
- Filing ROC forms (all forms require DSC)
- Income tax return filing
- GST return filing
- MCA portal transactions
- Official document signing
Renewal: DSCs typically valid for 2-3 years; renewal required before expiration.
Common Mistakes:
- Using expired DSCs (resulting in failed filings)
- Not maintaining backup DSCs
- Losing DSC passwords and recovery keys
JRG Advisory Services Support:
We help manage director/partner DSC lifecycle:
- Initial DSC procurement and installation
- Renewal reminders before expiration
- Backup DSC maintenance
- Technical support during DSC-based filings
- Training on DSC usage for regulatory filings